The Calgary Minor Soccer Association (CMSA) is seeking an ambitious and dynamic individual to join our team as the Technical Programs Coordinator. Reporting to the Technical Manager, this position offers the chance to lead innovative programs, drive grassroots and league development, and support the growth of soccer at all levels. You’ll oversee the U7-U9 Grassroots and U10+ Leagues, contribute to coach and referee development, soccer in schools, adapted programs, and drive club growth initiatives in alignment with our forward-thinking 2024-2027 Technical Plan. You’ll collaborate with a dedicated team, Member Clubs, and stakeholders to innovate programs, refine strategies, and support technical excellence. The Technical Programs Coordinator will ensure these programs are well organized, appropriately staffed, operationally ready, and delivered to a high standard in alignment with CMSA’s technical and strategic priorities.
KEY RESPONSIBILITIES
CMSA remains committed to aligning its programming with best-practice research while staying mindful of and responsive to the unique aspects of our local environment. The Technical Program Coordinator’s key responsibilities include:
GRASSROOTS & LEAGUE DEVELOPMENT
• Administer, evaluate, and innovate within the CMSA Grassroots League (GRL) and Developmental League (DL) to provide high-quality, developmentally appropriate competition environments.
• Collaborate with the Technical Manager and Operations Manager to recruit, organize, and provide training for part-time program staff.
• Participate on the Grassroots Committee, focusing on optimizing environments for U4-U12 soccer within Calgary.
• Assess and refine CMSA programming to ensure alignment with best-practice research in player, coach, and referee recruitment, development, and retention.
• Assist in the delivery and on-site evaluation of CMSA competitions, ensuring compliance with technical standards and program objectives.
• Determine GRL and DL facility, equipment, and net requirements; coordinate delivery, assembly, and required personnel; and confirm completion at each location.
• Monitor equipment inventory, identify deficiencies or additional requirements, and coordinate solutions before and during program delivery.
COMMUNITY PROGRAM DELIVERY
• Lead coordination and operational delivery of CMSA’s Sport Hub Programming, ensuring programs are appropriately staffed and ready for delivery.
• Track coach attendance and no-shows, coordinate required follow-up, and support positive relationships with participating schools, community partners, and coaches.
• Lead the ongoing development, scheduling, and delivery of CMSA’s Soccer in Schools program in collaboration with Member Clubs, Cavalry FC, and other program partners.
• Coordinate recurring program setup and close-out requirements and act as a primary coordination contact for assigned school and community programs.
• Support the planning, launch, and ongoing delivery of CMSA’s Cerebral Palsy soccer program, including facility, scheduling, registration, communication, and coaching requirements.
• Coordinate the Cerebral Palsy program coaching pool and ensure appropriate coverage for scheduled sessions.
COACH DEVELOPMENT & CERTIFICATION
• Coordinate CMSA’s seasonal coach education schedule, including the assignment and coordination of Learning Facilitators.
• Monitor course registration levels and identify courses requiring intervention, adjustment, consolidation, or additional promotion.
• Coordinate equipment, course materials, facility requirements, and Learning Facilitator needs for coach-education delivery.
• Support the creation of parent-development materials related to conduct, knowledge, and positive investment within soccer.
• Assist in the maintenance and evaluation of Member Club coach databases and support coach-certification compliance efforts.
• Support attraction, retention, and progression strategies for female coaches.
REFEREE DEVELOPMENT
• Support referee recruitment, retention, and development strategies while considering any modifications within game formats and rules to develop educational material for referees.
PROGRAM ADMINISTRATION & SUPPORT
• Maintain an up-to-date workplan and schedule for assigned programs, deliverables, seasonal milestones, and operational requirements.
• Provide regular status updates to the Technical Manager and proactively identify scheduling, staffing, facility, equipment, registration, or delivery risks with recommended solutions.
• Coordinate effectively with CMSA staff, Member Clubs, coaches, facilities, schools, and external partners as required.
• Maintain appropriate program records and ensure relevant information is saved within CMSA’s shared systems.
• Support front-office tasks, including photo ID processing, customer service, and general inquiries during peak periods, and produce accurate, deadline-compliant communications.
TEAM PARTICIPATION
• Actively participate in staff meetings, offering updates on tasks and action items.
• Contribute to a positive, collaborative, and respectful team culture.
• Represent CMSA at Annual General Meetings, Special General Meetings, Club Connects, Committees, and other meetings as directed.
EDUCATION, EXPERIENCE, AND QUALIFICATIONS
• A post-secondary degree or comparable work experience.
• Coaching certification is an asset.
• A love of soccer and an understanding of CMSA programs and the soccer structure in Alberta and Canada.
• Demonstrated history of prioritizing and meeting deadlines.
• Demonstrated ability to think critically and make sound decisions.
• Highly organized with the ability to coordinate multiple programs and competing priorities.
• Ability to influence and gain support from others through strong presentation and communication skills.
• Ability to work independently with minimal supervision.
• Ability to be proactive and innovative while maintaining focus on meeting goals and targets.
• Approachable, adaptable, resourceful, and detail-oriented.
• Proficient with Microsoft Office applications, especially Excel, PowerPoint, and Word.
• Proficiency in video editing and tagging applications would be an asset.
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. The incumbent may be asked to perform other duties as assigned and effectively manage their time to achieve the desired results. Evening and weekend work will be required.
The individual will be required to complete staff training as the organization deems appropriate, within time constraints provided and attend any educational opportunities as requested.
Finally, at the employer’s expense, the successful candidate will also be required to complete an ePIC, including vulnerable sector search (which must come back as clear) and complete any staff training, all as conditions of employment.
APPLICATION AND INTERVIEW PROCESS
CMSA offers competitive salary and vacation time, comprehensive benefits, and annual professional development opportunities. Salary will be commensurate with experience and qualifications.
To apply, please submit one PDF file that includes your resume and a detailed cover letter highlighting how your experience aligns with the job profile, along with your salary expectations, to careers@calgaryminorsoccer.com.
All applications will be treated with strict confidentiality. Please note that applications missing a cover letter and salary expectations will not be considered.
Applications will be reviewed on a rolling basis, and qualified candidates will be invited for interviews promptly to facilitate a timely hiring process. The position will remain open until the right candidate is selected, so early applications are encouraged. Those selected for an interview will be contacted within five (5) business days. The successful candidate will start as soon as possible.
We appreciate the interest of all applicants; however, only those selected for an interview will be contacted.
To apply, please submit one PDF file that includes your resume and a detailed cover letter highlighting how your experience aligns with the job profile
